Upload

Users have multiple options for uploading files within their assigned Companies. A user belongs to one or more Companies but can only act within one Company at a time, selected via the “Switch Account” button in the Profile.

Each Company is divided into Sections, and users can upload files only within the Sections they belong to. There is no limit on the number of Sections a user can be assigned to.

1. Main Upload Page

• Users can select single or multiple files, or entire folders, from their local device.
• The system automatically filters and accepts only supported file types.
• Drag & Drop functionality allows users to quickly upload files or folders.
• After file selection, users can:
  • Assign files to an existing Collection or create a new one.
  • Add one or more Tags for easy identification.
  • Apply Collection and Tag details to multiple files with a single action.

2. Uploading to Collections or Sub-Collections

• Users can drag & drop files, folders, or individual files directly into their preferred Collection from the “Collection/My Collection” page.
• Uploading to Sub-Collections follows the same process, either by selecting the Parent Collection first or directly dragging files into a Sub-Collection.

3. External Uploads via Upload Links

Companies that collaborate with external organizations can generate an upload link for file submission without requiring an account.

• The link can be shared via direct URL or email.
• A Tag must be assigned to these files for internal identification, though the uploader will not see this Tag.
• Upload links require at least one existing Collection to be used.

Download

The Download feature on Nivlo provides users with multiple ways to download files, collections, and images efficiently. Files can be accessed and downloaded across various sections of the platform, offering flexibility through different selection and format options.

1. Download from the Main Page

Users can access and download files from the Main Page, where they can view:

• All Company Collections
• My Collections
• All Files

2. Download from Collections / My Collections Pages

Users can download collections and files using the following methods:

• Download a Single Collection
  • Hover over a collection and click the Download button.
• Download Multiple Collections
  • Select one or more collections, then click the Download button in the side menu.
• Download All Collections
  • Click the Select Collections button.
  • Scroll to the bottom of the infinite scroll list to load all collections.
  • Download all selected collections using the side menu.
• Download Files from a Collection
  • Enter a collection and click the Select Files button.
  • Scroll to load all files and download them via the side menu.
• Download a Single File
  • Hover over a file and click the Download button.
• Download Multiple Files
  • Select multiple files and download them via the side menu.
• More Download Options
  • Use the More dropdown button to choose:
    • Original Resolution (full-size)
    • Web Version (compressed format)
• Download as a ZIP File
  • When downloading entire collections or multiple files, they will be packaged into a .zip file.
• Image-Specific Download Options

For images, users can select from:

• Original: Full-resolution as uploaded.
• Web: Compressed version.
• IG Post, IG Portrait, IG Story: Preformatted for social media.
• Custom: Users define custom resolution settings.

Download Edited Images

• Users can download edited versions of images directly from the Edit Module without exiting.

3. Download from the All Files Page

The All Files page provides the same download options as the Collections section:

• Select All Files and download from the side menu.
• Multi-Select Files and download in bulk.

4. Download Using Search

Users can refine their search using filters and download the found files accordingly.

• Search by Tag
  • Select all, one, or multiple files and download via the side menu (Original or Web).
  • Hover over individual files to download directly.
  • Use Image-Specific Download Options or download edited images.
• Search by File Name
  • The same download options as Search by Tag apply.
• Search by Collection
  • Locate specific collections by name.
  • All download options from the Collections / My Collections section are available.
• Search by Users
  • Search for another user by name to view their uploaded files.
  • The results page functions similarly to the All Files page.
  • All Files download options are available.

5. Download from the Profile Page

Users can access their uploaded files and download them using all options available in the All Files section.

• Download from Favorites
  • Users can download files they’ve marked as Favorites using the same options.

6. Download via Share Link

Even non-registered users can download shared files via a Share Link.

• Creating a Share Link
  • A user can generate a Share Link for:
    • Individual Files
    • Multiple Files
    • Entire Collections
  • The creator can set:
    • Expiration Date for the link.
    • Password Protection.
    • Access Restrictions (e.g., only emails from a specific domain).
    • Search Permissions (allowing users to search within shared collections).
    • ZIP Download Option.
• Downloading from a Share Link
  • Recipients can select files and choose between:
    • Original
    • Web format (depending on company settings).

Search

Search by Tags

• Users can search for files using one or more tags. Tags are metadata used for easy identification of files. Any user can add and remove custom tags to files.
• As users type in the search bar, dynamic suggestions of existing tags will appear based on their input. Users must select one or more tags from the suggestion bar.

Filtering Options

Once the searched files are retrieved, users can further filter the results by:

• Choosing a creation date range
• Selecting a file size range (B, kB, MB, GB)
• Filtering files by Orientation (Portrait, Landscape, Square)
• Filtering files by extension
• Filtering files by type (Image, Video, Audio, Document, Other)
• Filtering files by star rating (1-5)

Users can clear filters and save the current search, which will be stored in their profile page.

Actions on Searched Files

Users can select one, multiple, or all files, and a side menu will open with various actions:

• Download files in original size or web format
• Add files to a collection
• Add new tags
• Add files to favorites
• Copy files to a collection
• Share files via a link
• Move files to another collection
• Remove files from favorites
• Remove tags
• Delete files
• Remove from collection

File Interaction

Users can also:

• Hover over a file to download it or add it to favorites (which can be accessed in the profile page)
• Select a file for a detailed view, which includes:
• File name
• Upload date
• Star rating (view and modify)
• Uploader name
• File extension
• File creation date (same as upload date if no metadata exists)
• Section where the file was uploaded
• File size (MB), view count, and resolution (for image & video files)
• Number of likes and ability to like
• Add/Edit tags button (opens tag editor)
• Comment button (opens comment section where users can view, add, and delete comments; video comments include timecodes for navigation)
• Download dropdown button with different format options
• More options dropdown (set file as private, move to bin, upload a new version, set as collection cover, set as homepage wallpaper, add to favorites)
• Edit module for PNG/JPG file customization
• Close button to return to search results

Search by Files

• Users can search files by their name. As they type, a dynamic count of matching files appears.
• Clicking the file count navigates users to the search results.
• All filtering and file interaction options from “Search by Tags” apply here.

Search by Collections

• Users can search collections and sub-collections by name. A counter of matching collections appears dynamically.
• Clicking the counter displays a list of collections containing the search term.

Filtering Options

Users can further filter results by creation date.

Actions on Collections

Users can select one, multiple, or all collections and use the side menu for actions:

• Download collections
• Merge collections
• Copy collections as sub-collections
• Share collections
• Move collections
• Pin/Unpin collections
• Delete collections

Once a user opens a collection, all organizational, download, and search-related actions from “Search by Tags/Files” apply to both collections and files within them.

Search by Users

• Users can search for other users by name. A counter of matching users appears dynamically.
• Clicking the counter displays a list of matching users.

Filtering Options

Users can further refine the search by:

• Selecting a creation date range
• Filtering by user role

Viewing User Files

Users can choose to view all files uploaded by a searched user. All available actions from “Search by Tags/Files” apply here as well.

Edit

Nivlo provides users with a seamless way to edit images directly within the platform. Currently, the editing functionality supports PNG and JPG formats. Users can select an image and click on the “Edit” button to access various editing tools:

Editing Options

• Resize Image – Users can adjust the resolution by modifying the height and width of the image.
• Crop – Allows users to change the inclination and orientation of the image. They can choose from predefined aspect ratios (1:1, 4:5, 9:16) or define a custom format.
• Draw – Users can freely draw on images using different brushes, sizes, and colors.
• Shapes – Enables the insertion of various shapes onto images for annotation or design purposes.

Saving and Version Control

After making changes, users have multiple options:

• Download the Edited File – Save the modified image directly to their device.
• Save as a New File – Retain both the original and edited versions.
• Save as a New Version – Maintain version history within the platform for easy reference.

Additionally, users can review the history of edits and revert to any previous version if needed.

Organization Users and Files

Hierarchy

The Nivlo Platform is designed for efficient file organization and management. Users can belong to multiple Companies and can switch between them using the “Switch Account” button within the Profile. This feature does not represent a different account but rather the same account being part of another Company.

Each Company is structured into Sections, which can be created and customized by the admin/owner. Sections represent different parts of the Company where users are assigned based on their roles. Users can only access and interact with files in the Sections they are part of, according to the permissions granted by the admin/owner. A user can belong to multiple Sections.

Within each Section, users can freely:

• View files
• Search files
• Edit files
• Upload files
• Download files

Users can upload files directly to their assigned Sections or organize them within Collections. Collections can contain an unlimited number of files and Sub-Collections, and each Sub-Collection can also have its own Child Collections without limitations.

File Organization

Files are categorized into five main types:

A. Images

• JPG, JPEG, GIF, PNG, TIF, TIFF, NEF, PSD, WEBP, SVG, AI, EPS, CDR, GPR, CR2, ARW, BRAW

B. Videos

• MP4, AVI, MOV, WMV, MKV, FLV, MPEG

C. Audio

• MP3, AAC, WAV, M4A, FLAC, OGG

D. Documents

• CSV, XLS, XLSX, DOC, DOCX, PPT, PPTX, PDF

E. Other

• TTF, OTF

Nivlo is continuously expanding its supported file types.

Files can also be tagged, with tags retained as metadata through sharing and downloading.

Social Media

1. Introduction

The Social Media posting feature in the Nivlo platform allows users to publish images and videos on Instagram through a simplified selection and posting process.

2. Initial Setup

To use this feature, a business Social Media account must be linked to the Nivlo platform, and a session must be created. This process is required only once, and the session token remains active for 3 months.

2.1 Linking a Social Media Account

Navigate to Company > Social Media > Add User.

Follow the authentication steps and authorize the Nivlo platform to access the business Instagram account.

Once the process is complete, the session will be active, and company users will be able to use the posting feature.

3. Creating a Post

After linking the business account, users can post content on Instagram. The process involves selecting an image or a video and clicking the “Post” button in the top right corner of the screen.

Clicking the button opens the “Create Post (BETA)” modal, which contains the following fields:

3.1 Select Social Media Session

The user must select one of the linked sessions.

This session corresponds to the account where the images/videos will be posted on Instagram.

3.2 Description

The user can write a description that will be posted along with the image or video.

3.3 Type of Post

For images:

• The user can choose between Story and Post.

For videos:

• The user can choose between Story and Reel.
• Videos posted as Reels will also be posted as Posts.

4. Supported File Types

The Social Media posting feature supports the following file formats:

• Images: PNG, JPG
• Videos: MP4, MOV

All other formats will be automatically converted to PNG for images and MP4 for videos.

5. Conclusion

By following these steps, users can post content on Instagram directly from the Nivlo platform, benefiting from a simple and efficient post management process.